Choosing the Right Document Management Platforms for Your Business

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Every day, your business creates enormous amounts of documents and contents- contracts sales decks, proposals, contracts marketing materials blog posts HR guidelines, training manuals, etc. This content is scattered across all your digital devices, including Word documents on desktops as well as cloud storage applications like Dropbox, OneDrive, and Google Drive. It can also be found in email attachments as well as mobile phones. The right document management system will ensure that all your teams have access to the most recent version of any document.

A document management system will keep your files in a single repository. This central location eliminates having to search for a particular file on your computer or mobile device, and gives you access from any place at any time.

With a DMS it is possible to keep track of all modifications to your documents over time. You can easily access and reverse any modifications made to a document by ensuring that the file is completely version-controlled. This way, you don’t have to worry about employees working on outdated versions. This is particularly important for remote workers who may have multiple devices and not be aware of the version of the document they are using.

A reliable DMS will automatically index all documents when they are saved, making sure that they are swiftly and accurately found whenever you need them. This helps to reduce the risk of mistakes resulting from manual filing scans and indexing procedures. Additionally to this, a DMS can also allow you to search using the contents of your documents, not just the document name or title, making them easier to locate.

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